Notice of 2019 Annual General Meeting and Executive Committee Elections

Published on 2019-03-14

This is the time when we encourage members to consider taking an active role in helping to steer the Chamber by joining the Executive Committee.

Dear British Chamber Shanghai Member,

The British Chamber of Commerce Shanghai formally announces that the 2019 Annual General Meeting (AGM) will be held on Tuesday, 28 May 2019 at 18:30, please reserve this date in your diary. All motions for consideration must be submitted to the Chief Executive Officer before 4pm, Friday 12 April 2019 by email to

Executive Committee Elections

This notice also signifies the start of the Executive Committee election process. We are seeking nominations for candidates to stand for election for the 2019-2021 Executive Committee. This is the time when we encourage members to consider taking an active role in helping to steer the Chamber by joining the Executive Committee. The duties are not onerous; one committee meeting each month; each Committee Member supports one of the Industry Focus Groups and acts as its spokesperson on the Committee - the main requirement is enthusiasm and a desire to improve the Chamber.

This year, six (6) Executive Committee member positions are up for election consisting of the Chair, one (1) Vice Chair, the Treasurer and three (3) At-large Committee Members. Nominations for these positions must be submitted on the nomination form (please use the attachment here) and both the proposer and the nominated person must sign the nomination form. To stand for election, the candidate must be the Authorised Representative for their respective membership. In the case of Sustaining, Company and Corporate Members, the Authorised Representative may nominate a substitute from their staff to stand in their place and if elected the person will be a full voting member of the Executive Committee. In accordance with the Constitution, nominations will be reviewed by the Executive Committee and after review will be passed to the Returning Officer.

The election process includes a four (4) week canvassing period for the candidates prior to the opening of the voting period.

In accordance with the Constitution, the timetable for the 2019 elections is hereby advised as follows:

  • Thursday, 14 March 2019: Nominations open for the vacant positions on the Executive Committee - please download the nomination form here - completed nomination forms must be submitted to the Chief Executive Officer by email (scanned copy)
  • Friday, 12 April 2019 (at 4pm): Nomination period closes
  • Tuesday, 16 April 2019: List of all the candidates, together with their bio's, will be circulated to all voting Members (Authorised Representative) by e-mail and available for review on the website - canvassing period commences
  • Tuesday, 14 May 2019: Voting period opens
  • Friday, 24 May 2019 (at 4pm): Voting period closes and Returning Officer will count votes
  • Tuesday, 28 May 2019 (AGM): Results announced 

All voting shall be by secret ballot, and votes shall be cast via an online voting system. The result of the election will be announced at the AGM. In the event that the number of candidates for the Executive Committee is equal to or less than the number of positions to be filled, the Returning Officer may declare the result without a vote.

Members of the Chamber with a registered website account are entitled to attend the AGM*, voting Members may nominate a substitute, which must be done formally in writing.

Phil Roebuck on behalf of Barry Piper, Chairman


Phil Roebuck
Chief Executive Officer

The British Chamber of Commerce Shanghai

*Maximum 3 entrances for each Corporate Member and 1 entrance for Small Enterprise Member

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