CSR Committee

The British Chamber of Commerce Shanghai CSR Committee

MISSION STATEMENT

On behalf of members of the British Chamber, to develop a programme of effective giving, to benefit charitable work in East China. Working with non-profit organisations which enhance the image of British Chamber and its members as responsible members of the local community. The CSR Working Group (Committee) will be run in an open and transparent manner and non-profit organisations selected for the support of the Chamber should be sustainable and have long term benefit for the community.

THE ROLE OF THE CSR WORKING GROUP: KEY PRINCIPLES

  • Under supervision by the Chamber's Executive Committee, responsible for the selection of partners and the distribution of funds raised by British Chamber CSR activities.
  • Authorised to use British Chamber's name in distributing funds.
    Proposals for the main beneficiary of the CSR Ball and donations over RMB 50,000 will be made by the Working Group, but must be endorsed by the Executive Committee.
  • Only monies actually received, with no costs outstanding, may be distributed.
  • The proceeds of specific events may be pledged to a selected partner in advance, but not specific amounts of money - unless this money is available in the CSR account reserve.

COMPOSITION OF THE CSR COMMITTEE (2017)

Chair: Karen Banks
Vice Chair: Ian Crawford

Members:
Richard Bell - Clyde & Co
Zhili Chen - Jaguar Land Rover
Helen Huang - Hanyuan & Partners
David Ingram - Dulwich College Minhang
Blair Kelly
Angel Ma - Rockbund
Phil Roebuck - British Chamber of Commerce Shanghai
Howard Whiteson - deVere Group
Maureen Wen - Control Risks
Olive Xu - Quaker Chemicals

Any enquiries about British Chamber's CSR policy and individual projects should be directed to Phil Roebuck at phil.roebuck@britishchambershanghai.org. Committee members are expected to dedicate time and energy towards supporting the CSR work of the Chamber and the related Chamber events. If members would like to become more involved with the work of the CSR Working Group they may apply to join the committee by contacting a member of the committee. A nomination by a committee member must be seconded by another committee member. In the event that there are no reasonable objections the member will be elected to join the CSR Working Group.

The CSR Working Group is expected to meet once a quarter to review and discuss existing and potential CSR projects and to discuss any other matters related to their work.

SUBMISSION OF PROPOSALS FOR FUNDING

Proposals will be accepted on an annual basis, and must be submitted using the attached pro-format. Proposals not following this guideline will not be accepted. Proposals will be invited by open announcement, with an initial deadline of 31st December. Proposals submitted after this date will not be accepted. The Working Group will make a final decision on all proposals at the next Committee meeting following the application deadline. During this period of consideration, those submitting proposals may be asked to submit further information, or meet the Working Group for further discussion.

The decisions of the Working Group will be communicated directly to the individual submitting each proposal; and shall be final.

GUIDELINES FOR POTENTIAL PARTNERS

How will proposals be assessed?

  • British Chamber invites proposals from non-profit organisations working in East China, with donations benefitting projects within this area (East China being comprised of Shanghai, Jiangsu, Zhejiang and Anhui). The Working Group believes that British Chamber can make most impact, and members can be more closely associated with our partners, when it works locally. Proposals not in line with this geographical restriction will therefore not be accepted.
  • The Working Group will look for evidence in proposals of a sound organisational structure and clear accountability within each potential partner. Funds will not be granted to individuals.
  • Those organisations where the amount donated by British Chamber will make a real difference will be favoured.
  • CSR projects that meet our criteria and also allow for active engagement by the British Chamber and its members will be viewed favourably.

EXCEPTIONAL AND EMERGENCY FUNDING

The Working Group may decide to organise fundraising activities in aid of those affected by a national emergency or exceptional crisis in China, eg an earthquake or other natural disaster. In this event, proposals for charitable work anywhere in China may be considered.

BRITISH CHAMBER OFFICE'S SUPPORT FOR THE WORKING GROUP

  • All fundraising events, payments of costs or guarantees to eg venues, will be organised by the office.
  • Before any commitments are made, the theme, budgeted income and expenditure for the annual CSR Ball will be prepared by the British Chamber office for approval by the Chair of the Working Group; and will then be endorsed by the Executive Committee.
  • The office will focus fund raising activities primarily in the interests of British Chamber members, and these will be branded British Chamber events.
  • The office will operate a bias towards supporting specific non-profit organisation through each individual event, to ensure that contributors know clearly how their money will be used.

ACCOUNTS

The British Chamber office will maintain the CSR accounts, hold all monies raised and make all payments. The Chair of the Working Group shall authorise all payments to the Chamber’s partners, via the British Chamber office. In the absence of the Chair, the Vice Chair shall authorise payments.

Donations will be made direct to the non-profit organisation, and British Chamber will expect to see receipts/fapiao for expenditure.

Copies of the CSR accounts will be made available to members on request.